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Program Assistant/Bilingual Gateway to College Program
Santa Rosa, CA
Posted Jun 13, 2013 by Santa Rosa Junior College
Category: Other Administrative Positions


Santa Rosa Junior College
(initial screening deadline - open until filled)

Santa Rosa Junior College is seeking an individual for the Gateway to College Program at the Petaluma Campus to join an outstanding team of staff to provide high quality services to our district, our community, and most importantly to our students. This is a categorically funded, full-time classified position. Work schedule will be between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday with possible evening and weekend shifts as needed, so candidates must have scheduling flexibility. The primary worksite for this position is the Petaluma Campus. Under general direction, perform administrative duties requiring initiative, independence, and confidentiality in more than one of the areas of office management, fiscal management, customer relations or other specialized services; supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. Appointments are contingent upon funding and Board approval.

The Program Assistant, Gateway to College assists with campus, departmental or area administrative tasks of a highly complex nature; provides administrative and clerical support to assigned program; initiates and recommends changes in procedures as required; provides technical assistance to others; assists with outreach activities; and coordinates complex projects.

Required Abilities and Knowledge:
The ability to perform difficult, complex and specialized administrative work with accuracy and speed; keyboard with accuracy and efficiency from clear copy or handwritten notes; take and transcribe minutes/memos with speed and accuracy; analyze situations accurately and take appropriate action; identify problems and recommend solutions; compose correspondence and accurate reports with minimum guidance and direction; communicate effectively in English and Spanish; follow and give oral and written directions; perform mathematical calculations with accuracy; develop and maintain statistical records; work independently with a minimum of supervision; interpret, apply and initiate District policies and procedures; maintain cooperative working relationships; interact with the public in a helpful, courteous and friendly manner; apply appropriate problem-solving skills to the coordination of program projects; demonstrate sensitivity to, and respect for, a diverse population. The knowledge of modern office methods and practices including filing, proofreading, formatting, report writing, advanced bookkeeping and fiscal management; proper English and Spanish usage, spelling, vocabulary, and grammar; current office equipment, technology and standard office productivity computer software; tasks associated with planning of programs, events and projects; proper reception and telephone etiquette; and issues relating to ethnically diverse population or persons handicapped by language, social or economic disadvantage; federal, state and local laws and regulations governing funded programs.

Required Education/Experience: Associate’s degree AND increasingly responsible administrative support, or office management experience AND bilingual ability in Spanish is required. Demonstrated sensitivity to and experience working with diverse academic, socio-economic, cultural, disabilities and ethnic backgrounds of high school and/or college students; OR the equivalent.

• Bachelor’s degree
• Bicultural skills and expertise
• Previous experience performing outreach duties in community college and/or K-12 settings or with community agencies

If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at time of application.

The Gateway to College program at Santa Rosa Junior College serves young people at risk of not completing high school or who have stopped attending school. The program gives students the opportunity to earn a high school diploma while transitioning to a college campus and earning college credit. Students succeed in an educational setting with the support of the program’s caring team of instructors and student support specialists who each possess experience and commitment to under-served youth. In their first year, students take classes in a learning community as the foundation for their matriculation into college-level coursework. The Gateway program is changing lives and supporting young people to reinvent themselves and their futures. More information is available at: www.gatewaytocollege.org.

The SRJC Petaluma Campus currently enrolls nearly 6,000 students in credit and non-credit courses. Each semester, approximately 350 course sections in nearly 60 disciplines are offered, including many majors and certificates as well as all of the courses necessary for transfer to UC, CSU, or to complete SRJC’s general education requirements. SRJC has been offering courses in the Petaluma area for nearly 50 years. The original Petaluma ‘Center’ operated primarily as an evening program until the completion in 1995 of permanent facilities on its current site, and was granted campus status by the SRJC Board of Trustees and the California Community College Chancellor’s Office in the spring of 1999. A second phase of new construction was completed in 2008; a third phase renovated the original campus. This project, the largest of its kind in SRJC’s history, tripled the square footage of the campus. Among the new facilities are labs and classrooms, a second art studio, a 35,000 square foot library, a physical fitness center, a bookstore, student services and support areas, expanded dining space, faculty/administrative offices, and a 256-seat auditorium. The campus offers state-of-the-art technology throughout, including a wireless network, fully mediated instructional facilities, and video-conferencing capabilities. Other unique features of the campus include the Capri Creek restoration project and an accessible walking and bike trail system. A Cinema Series, Digital Media, Networking, Helpdesk, Fitness, Nutrition and Health, CISCO, and Water Resources Technology certificates are some of the program offerings unique to the campus. This beautiful campus is located 35 miles north of San Francisco.

Assists students, staff and the public and refers to appropriate area/department if needed; coordinates complex administrative tasks within assigned program; initiates changes in procedures and trains others; interprets and explains District policies and procedures; composes reports, correspondence, memos, forms, agendas, meeting minutes, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; creates complex original draft correspondence; designs and creates brochures, forms, flyers and other marketing and information materials; coordinates activities for the programs, including meetings, conferences and District-wide events or projects; attends meetings, takes notes and prepares minutes; compiles, maintains and assists in developing budgets; maintains detailed spreadsheets and databases of department(s’) or area(s’) expenditures; monitors multiple program/activity budgets; prepares purchase requisitions and budget transfers electronically; provides budget assistance, such as account coding information, to faculty and staff; develops and maintains databases and complex spreadsheets; maintains various statistical records for program; maintains complex general and confidential files; designs, develops, modifies and updates website; coordinates with appropriate areas/departments to implement website; works closely with students, staff, faculty and the public to implement goals and objectives of program; resolves conflicts and ensures efficient operation of program; coordinates and maintains liaison with various campus departments, high schools and other community agencies as required; communicates in English and Spanish for presentations, recruitment events and at community events and represents the college at these events; may supervise and organize the work of student employees and short-term, non-continuing employees.

This classification requires the use of a personal vehicle while conducting District business. Must possess a valid (Class C) California driver’s license and an acceptable driving record, proof of insurance, and vehicle registration and licensing.

Position requires frequent travel to various area high schools, organizations, and community organizations, and between the Petaluma and Santa Rosa Campuses.

Must be able to perform physical activities, such as, but not limited to, lifting heavy items (up to 50 lbs. unassisted), bending, standing, climbing or walking.

Salary Range: $3,747 - $4,558 per month (2012/13 Classified Salary Schedule); salary reflects a 5% reduction for the 12/13 year with an equivalent amount of time off); maximum initial placement at $4,133 (placement within this range based on experience as documented in application materials.)
Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits premiums are pro-rated for part-time employees).
Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).

Classified employees are required to become a dues paying member of the Service Employee’s International Union (SEIU), or pay a service fee.

Materials Required for this Recruitment
In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:
1. A completed Santa Rosa Junior College Classified Application Form, Personal Data Form and Applicant Notification Form. Voluntary Data Form is optional.
• If applicable, completed Equivalency Form and supporting documents.
2. A cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the “Examples of Duties” section of this announcement.
3. A statement describing your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.
4. Current Resume.
5. Copies of transcripts of all college level course work; unofficial copies acceptable (both sides), but official transcripts must be submitted prior to hiring. If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Contact the Human Resources Department for more information.
6. Completed Supplemental Questionnaire.
7. Copy of current (dated within the past 6 months) DMV printout verifying a good driving record.

(In loose-leaf form - no folders or binding please.)

In addition to the pre-employment requirements listed under the Application Materials and Procedures section in this job announcement, the candidate selected will need to successfully pass a pre-employment medical examination at the District’s expense.

To receive application materials, please contact:
Human Resources Department
Santa Rosa Junior College
1501 Mendocino Avenue
Santa Rosa, California 95401
(707) 527-4954 • Fax (707) 527-4967
Employment Page:

Human Resources is located on the Santa Rosa campus in the Button Building at 1988 Armory Drive at the back of campus parallel to Highway 101. Hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

* It is the candidate’s responsibility to be sure that all required materials reach Human Resources by 4:00 p.m. on the priority filing deadline to be given priority consideration for the position. For applications received after the priority filing deadline where the committee has already begun the initial screening process, materials will be kept on file and only be considered if the initial screening is unsuccessful. Contact Human Resources for details.

Classified employees are required to become a dues paying member of the Service Employee’s International Union (SEIU), or pay a service fee.

SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the College mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.




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