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STAFF ASSISTANT - Romance Languages
Medford, Massachusetts
Posted Jun 19, 2013 by Tufts University
Category: Secretary and Administrative Assistants


The department of Romance Languages teaches language, cultures, and literature of French, Italian, Portuguese, and Spanish; invites guest lecturers; observes Majors Day; offers film series and other cultural events; French Graduate Program.

The Staff Assistant is responsible for providing administrative support to the Department Administrator and Chair in all functions of the Department including:

scheduling and coordinating schedules for group meetings;
coordinating travel arrangements;
planning events and coordinating related logistics;
updating the Department website and Facebook page;
monitoring and maintaining supply inventory;
screening calls and greeting visitors;
directing concerns to appropriate Faculty members;
compiling data and assisting in the preparation of reports;
creating and managing databases for Faculty, graduate students, and applicants to graduate programs;
training and supervising work-study students.

With the supervision of the Deputy Chair, the Staff Assistant coordinates the room placement of some 130 courses and 60 recitations each semester; attends to related business with the Registrar's office; and gathers information for and produces Department brochures each semester.

Basic Requirements:

High School Diploma/GED and 5 years of related experience OR Bachelor's Degree and 1 year of related experience
Proficiency in Microsoft Word, Excel
Strong organizational skills, ability to prioritize and perform multiple tasks in high stress environment; resourcefulness and results driven; ability to seek continuous improvement; excellent verbal and written communication skills, attention to detail, ability to take initiative, excellent customer service skills
Must successfully complete all appropriate background checks as required

Preferred Qualifications:
Experience in an academic setting a plus.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds.

Apply HerePI62676044




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