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 Job Description
Intermediate Account Clerk III
Pasadena, CA
Posted Oct 25, 2013 by Pasadena City College
Category: Business and Financial Management


Pasadena City College

Fiscal Services

1-2 positions available
100% - 12 Months

FINAL DATE TO FILE DISTRICT APPLICATION – Thursday, November 14, 2013 by 12:30 p.m. Monthly

Salary Range:
$3,349.61 - $4,275.05 (Starting Salary: $3,349.61)
Work Schedule: Monday - Thursday 8:00 a.m. – 4:30 p.m.

Under the direction of an assigned supervisor, assumes responsibility for and performs a variety of complex bookkeeping and financial record keeping duties for the preparation, maintenance and process of a specific accounting function such as accounts payable, accounts receivable, budget, payroll, or student loans and grants.

1. Performs responsible bookkeeping and recordkeeping duties in accounts payable, accounts receivables, payroll, or other assigned accounting areas.
2. PreparesandmaintainsavarietyofdifficultfinancialbookkeepingrecordsandReports.
3. Updates records, recapitulates data, and prepares regular and special reports.
4. Answers questions, interprets and explains procedures, and resolves problems which require
technical knowledge of the activity assigned.
5. Posts and balances a general and subsidiary ledger for assigned activity, takes a trial balance and
prepares or types a report, as required.
6. Performs data entry and other functions on a computer terminal.
7. Performs collection and cashiering functions, including balancing tills, preparing bank deposits and
may be required to make change.

• Be willing to work overtime or evenings as required. Work schedule subject to change - overtime required during initial weeks of each semester.
• Performs related duties as assigned.

Knowledge of:
• Bookkeeping and financial record-keeping methods, practices and terminology.
• The District’s mission, goals and objectives;
• Troubleshooting principles, methodologies, and issue resolution techniques;
• Effective customer service practices;
• Analytical and problem-solving skills;
• Interpersonal skills including tact, patience and courtesy;
• Oral and written communication skills and presentational skills; and
• Standard office practices, procedures and equipment.

Ability to:
• Operate office equipment including computer equipment and related software;
• Perform complex accounting duties without immediate supervision;
• Understand and follow oral and written directions;
• Troubleshoot and resolve;
• Index and alphabetize;
• Compute complex arithmetical calculations with speed and accuracy;
• Compare names and numbers;
• Read, understand, and interpret laws and regulations;
• Exercise independent judgment in making decisions within the established accounting systems and procedures and apply technical knowledge;
• Assume the first-level of responsibility for the bookkeeping and record-keeping of specific accounting function.
• Present ideas in business-friendly and user-friendly language;
• Plan, organize and prioritize work;
• Meet schedules and time lines;
• Communicate effectively both orally and in writing;
• Understand scope of authority in making independent decisions;
• Review situations accurately and determine appropriate action according to established guidelines;
• Establish and maintain effective working relationships with others; and
• Understand and be sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of students, faculty, staff, administration and the community.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
• Graduation from high school or equivalent; AND
• Two years of responsible bookkeeping and financial record management and reporting experience.

• Bookkeeping and financial record-keeping experience in an educational institution.
• Coursework in Accounting or Bookkeeping.

A DISTRICT application form, cover letter, resume are required and must reach Human Resources by the deadline stated above. A postmark is not acceptable for this purpose.

To access application materials online, please visit our Web site: http://www.pasadena.edu/HR/classified-jobs.cfm. Or to request the District application by telephone, call 626.585.7257.

The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications does not assure the candidate an interview. It is therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

We regret that we cannot accept applications and supporting documents electronically or by fax transmission.

Applications MUST include all items listed below:
1. Official District application form
2. Cover letter
3. Resume
Other information considered pertinent to the application (optional)

Note: All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including slides, will NOT be returned, copied or considered for other openings.

Mail District application and supporting documents to:
Human Resources (C204)
Pasadena City College
1570 East Colorado Boulevard
Pasadena, CA 91106

Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee. Sixteen (16) paid holidays per fiscal year.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.


The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

At Pasadena City College we serve our students by:
• Providing courses and programs, in a variety of instructional modalities, which reflect academic excellence and professional integrity
• Fostering a dynamic and creative learning environment that is technologically, intellectually and culturally stimulating
• Challenging our students to participate fully in the learning process and encouraging them to be responsible for their own academic success
• Respecting them as individuals who may require diverse and flexible learning opportunities
• Supporting organizational practices that facilitate student progress towards their goals
• Encouraging and supporting continuous learning and professional development in those who serve our students: faculty, staff, managers, and administrators.

As an institution committed to successful student learning in an environment of intellectual freedom, Pasadena City College is guided by the following essential, enduring and shared values:
• A Passion for Learning
We recognize that each one of us will always be a member of the community of learners.
• A Commitment to Integrity
We recognize that ethical behavior is a personal, institutional and societal responsibility.
• An Appreciation for Diversity
We recognize that a diverse community of learners enriches our educational environment.
• A Respect for Collegiality
We recognize that it takes the talents, skills and efforts of the entire campus community, as well as the participation of the broader community, to support our students in their pursuit of learning.
• A Recognition of Our Heritage or Excellence
We recognize that we draw upon the college’s rich tradition of excellence and innovation in upholding the highest standard of quality for the services we provide to our students and community.

The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Individuals who are unwilling/unable to fulfill this requirement will not be employed.

Applicants must be available for interviews at Pasadena City College at no cost to the District.

The application/interview process may involve speaking, reading, writing, and answering questions or other test- taking procedures. If you believe you may need reasonable accommodation to perform any of these tasks, need to inquire as to the specific nature of the tasks, or to assure physical access to the interview site, please contact Human Resources at 626.585.7388 and ask for the individual responsible for the scheduling and monitoring of employment interviews.

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)

The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources office.

Equal Opportunity, Title IX, Section 504 Employer




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