Job Details

Administrative Specialist I
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Position Number: 5089740
Location: Syracuse, NY
Position Type: Human Resources

Administrative Specialist I

Job #: 040506
Location Syracuse, NY
Pay Range: $21.63 - $26.50 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This position is responsible for employee services, labor scheduling and payroll processing for Campus Dining Services staff. This includes exempt, non-exempt, and bargaining unit positions (>400 FTEs), as well as assisting with temporary and student employees which can be >1,500 depending on the time of year.

Qualifications:

Minimum A.S. Degree in Accounting, Finance, Human Resources, IT or related field.
Bachelors Degree preferred.
Intermediate to advanced MS Office Excel, Word and Outlook.
Knowledge of PeopleSoft and Hyperion.
Experience with implementing and administering Time & Attendance and payroll systems. Experience working with and understanding Bargaining Unit contracts.
Strong team player with proven ability to collaborate in a team environment.
Demonstrated ability to work well with individuals and groups at all levels of the organization. Excellent verbal/written communication and interpersonal skills.
Self-starter that is able to balance competing and changing priorities.

Job Specific Qualifications:

HR Generalist, and experience working with bargaining unit contracts.
Independent judgment and confidentiality required.

Responsibilities:

Employee services functions including job postings, preparing Food Services hiring packages including reviewing applicants and ranking by seniority/ discipline, submitting PERs for new positions/ changes to existing positions, and processing terminations. Work closely with Talent Acquisition team and others within Human Resources. Work in collaboration with Risk Management on employee leave and return to work status and processes, including follow up on potential job return. Serve as a liaison between Food Services leadership, Labor Relations, SEIU Union stewards, Human Resources, Payroll, Risk Management, Facilities Services and other University Departments. Process and monitor union probationary/trial period evaluations. Track and maintain discipline records. Calculate and maintain seniority dates. Maintain personnel records for all SUFS staff members. Maintain, review and update FS Employee Services procedures. Track and maintain employee required training records.
Payroll transactions including weekly and semi-monthly payroll entry and approval, RAPs, PARs, step increases and benefit time tracking. Other responsibilities include tracking, preparing and auditing union contract required overtime polling report. Respond to information requests for temporary staffing, seniority status and benefit use. Develop and deliver payroll training to FS payroll users. Complete monthly (or more frequent) review/analysis of payroll expenses and PINs; make appropriate corrections to ensure payroll is accurately stated, and fringe benefit expense is correct. Assist with annual budget process.
Review, interview and recommend temporary staff. Plan, organize and assign work for bargaining and temporary assignment staffing during layoff periods and for special events, i.e. Commencement dinner, MLK dinner, Mayfest, SU athletic events, Orange Central weekend, concerts, summer & winter layoff periods, etc. Track special event attendance to ensure correct payroll accounting.
Manage summer scheduling procedures and processes including planning and executing SEIU employee summer scheduling. Work closely with Facilities Services during the Summer Program. Assist Facilities Services and FS units with necessary payroll transactions during summer.
Collaborate and fully cross-train with Administrative Assistant in order to provide full support and back up in the following key areas: Food Services Office reception, employee uniforms, and employee safety shoe reimbursement program. Schedule/fill daily union shifts due to call-offs, schedule/fill shifts for Dome Catering Athletic events, and schedule/fill Campus Catering shifts as needed.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit https://www.sujobopps.com/postings/103601

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The Universitys contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.