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Syracuse University
  • Position Number: 5722422
  • Location: Syracuse, NY
  • Position Type: Secretary and Administrative Assistants


Office Coordinator III

Job #: 041393
Location Syracuse, NY
Pay Range: $17.07 - $18.95 Per Hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This Office Coordinator III position, in the Purchasing Department, provides operational and administrative support to other staff members including the preparation, entry and maintenance of all vendors related information for the vendor file in Peoplesoft In addition to managing and maintaining other critical databases. The individual will also be responsible for assisting with the University Credit card program administration by working directly with the Assistant Director to use third party software in conjunction with the University's Financial records system to create and maintain accounts for University Faculty and staff members, complete mandatory reporting and maintain records. The Office Coordinator is present in the office to provide services to campus constituents and the general public as the first Interaction with the purchasing department. They will be required to handle all incoming mail, answer the phone, respond to all emails and voice mails, either by providing the required information and/or directing to the appropriate person or area for a response in a timely fashion. The Office Coordinator's duties include but are not limited to performing administrative duties and secretarial support. This will be a full time in the office position and will follow the normal campus schedule.



Qualifications:


Job Specific Qualifications:


Responsibilities:
  • Process new vendor requests and enter foreign and domestic vendors into PeopleSoft.
  • Contact vendor to obtain appropriate information including the W-9 for and vendor application forms for domestic supplier or W-8BEN-E for foreign suppliers.
  • They must determine if the supplier is 1099 reportable and adding this information into their vendor file.
  • Acquire the required Certificate of Liability Insurance if the supplier will be working on campus. This certificate will be sent to the Risk Management Department
  • Check the JPMC mailbox throughout the day responding to requests.
  • Assist the Assistant Director with JPMC duties, for example preparing new and replacement cards for delivery to the card holder.
  • Process documentation for new cars, moves, transfers and changes of address or Name, Closing of cards and Credit limit increase requests to a specific dollar threshold.
  • Maintain the Purchasing mailbox, email and/or phones, respond to inquiries from departments and the public. I either answer their questions or forward to the appropriate person.
  • Assists in various aspects of departmental projects and Purchasing analytics.
  • Other duties as assigned.


About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/106964

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.









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