Job Details

Labor Relations Representative 4

Position Number: 6082394
Location: Santa Barbara, CA
Position Type: Human Resources

Labor Relations Representative 4

University of California Santa Barbara

Job Posting Details

Position Number: 40032133

Payroll Title: LABOR REL REPR 4

Job Code: 0495

Job Open Date: 3/14/25

Application Review Begins: 4/1/25

Department Code (Name): PERS (HUMAN RESOURCES)

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): MSP

Salary Grade: Grade 24

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $100,000 to $110,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $94,400 to $176,800/year.

Work Location: Student Affairs & Admin Svs - 3101

Working Days and Hours: M-F; 8-5pm (flexible)

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Department of Human Resources is dedicated to providing exemplary customer service in support of teaching, research and the public service mission of UCSB. We are committed to forming strategic partnerships within the UCSB community that create a work environment designed to attract, develop and retain the best qualified people. The department has a staff of 30+ employees and is made up of the following units: Compensation and Classification, Employee Engagement, Employee and Labor Relations, Employee Services (academic and staff assistance program, leave administration, healthcare facilitation, work/life resources, workplace accommodations), Talent Acquisition/Training and Development, UCPath Position Control/Workforce Administration, and HR office operations.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Employee & Labor Relations Specialist provides employee & labor relations guidance to all levels of the organization, resolving highly complex issues in creative and effective ways. Serves as an experienced consultant and subject matter expert on all employee & labor relations matters and advises management on effective performance management steps, including corrective action and progressive discipline. Provides complex analytical support and functions as management advocate for grievances and complaint resolution processes as well as hearings, arbitrations and unfair practice charge matters. Provides expert guidance on unique personnel issues/problems without precedent or structure and develops/recommends best practice solutions to resolve those issues. Represents the campus to the Office of the President on systemwide bargaining negotiation strategy and positions. Exercises judgment and professional discretion, relying on advanced and specialized experience within the field, to resolve questions, concerns and grievance for a large and complex group of employees. May serve as a technical leader who provides guidance to all levels within the organization, utilizing specialized employee and labor relations expertise.

Required Qualifications:

Juris Doctor (JD) Degree
Experience as an attorney
Advanced organizational, analytical, and problem solving skills to conduct analysis and develop recommendations.
Effective written and oral communication skills.
Demonstrated experience with conflict resolution.
Advanced level skills necessary to bargain and represent the University's interest in union negotiations and in complex/sensitive dispute forums.
Demonstrated ability to handle extremely difficult or volatile situations/individuals effectively.
Capable in developing, interpreting, implementing and administering organization-wide human resources policies and processes.
Demonstrated ability to exercise excellent judgment in responding to employee relations related requests.

Preferred Qualifications:
Understanding of the principles related to management, supervision and leadership to provide expert level advice and counsel.
Demonstrated success in leading and administering performance management systems and mentoring managers on the process of evaluating performance.
Advanced knowledge of employee relations function and other subject areas of human resources.
Advanced knowledge of organization policies and procedures; advanced knowledge of functional area and understands how work impacts other areas in Human Resources and the organization.
Advanced knowledge of union/labor contracts.
Advanced knowledge of labor/employment law, including applicable state and federal laws, court decisions regarding employment related matters and techniques of labor negotiations.
Demonstrated skills to provide guidance to managers and employees on complex and significant employee relations issues.
Demonstrated skills and abilities in leading management in the areas of conflict and change management.

Special Conditions of Employment:
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

50% Labor Relations - Responsible for administration of, including interpreting and advising on, highly complex collective bargaining agreements. Serves as a subject matter expert on all labor relations issues on campus. Manages grievance and complaint processing per applicable policies and collective bargaining agreements. Responsible for evaluating procedural requirements and merits of allegations, including assessment of timeliness, completion of filing requirements at each step, and coordination of any hearings or arbitrations that may result. Advises management in the investigation of allegations, exploration of resolution options, and if necessary, assists with preparation of formal response documents. Represents management in all formal procedural stages for factfinding, hearings, arbitrations and matters filed externally with the California Public Employment Relations Board. Researches and analyzes information related to management's position. Develops management's defense strategy including witness and exhibit preparation, direct and cross-examination, opening and closing statements, drafting of persuasive and legally correct briefs. In some cases, coordinates with campus counsel to retain and manage external counsel in representing management in hearings, arbitrations and PERB matters. Applies labor relations concepts to represent the organization's objectives in bargaining negotiations. Prepares and executes bargaining strategy to reach binding agreements with local and systemwide unions. Represents the campus in systemwide bargaining, recommends strategy on bargaining language and settlement options, and has the authority to commit the organization to systemwide agreements. Prepares and represents management in labor management meetings, ensuring follow up on relevant issues and concerns raised by union representatives and employees. Leads local management team in negotiations, building consensus in a collaborative manner among diverse entities, e.g., senior leadership, management, employees and union representatives. Develops management proposals and analyzes union proposals to determine appropriate response. Responds to local and systemwide requests for information, including collection and review of relevant data and records. Collaborates with campus counsel, other University counsel and the Public Records Coordinator in conducting legal analysis of the campus' response requirements and obligations pursuant to applicable state laws. Responsible for analyzing and advising on management's legal and bargaining agreement notice requirements related to proposed changes in terms and conditions within the scope of bargaining. Represents management in any meet and confer/ meet and discuss sessions related to notices of proposed changes. Coordinates campus management of union activities and access, in collaboration with other campus departments, including Police Department, Housing, Dining and Auxilliary Enterprises (HDAE), and Design, Facilities and Safety Services (DFSS).
40% Employee Relations - Serves as a subject matter expert on a wide variety of employee relations issues for campus. Works in a highly collaborative manner with people of diverse cultures and at all levels of the organization to effectively advise organization managers, supervisors and HR business partners on complex labor and employee relations matters, recommending solutions on both individual and organization-wide issues. Applies subject matter expertise to resolve questions, concerns and informal complaints for a large, complex employee population (both represented and policy-covered) in a creative and effective way. Responds to employee relations issues according to state and federal laws as well as applicable University policy and collective bargaining agreements. Ensures that legal and regulatory requirements are met in terms of employee relations to minimize risk and exposure to liability for the organization. Anticipates and identifies complex issues presented by management and/or employees. Analyzes all risks presented and develops recommendations for integrated human resource solutions. Facilitates resolution of employee concerns, including negotiation of formal settlement agreements. Provides expert advice and counsel to administrators, department heads, managers and front-line supervisors on best practices in the workplace, including people management principles, successful change management, improving workplace climate and sustaining employee engagement. Consults and advises on appropriate level of corrective action and progressive discipline to address performance, attendance and/or conduct concerns. Advises on all adverse employment actions including termination for cause, probationary release, management and senior professional release, layoffs and reductions in time, limited release and medical separations. Assists other campus compliance units with complex investigation and multi-forum complaints and grievance matters, including Whistleblower/Internal Audit, Equal Opportunity, and Title IX. Coordinates with Office of General Counsel, campus counsel and outside counsel to respond to employment litigation and pre-litigation matters. Assists counsel with all phases of litigation coordination, including development of strategic direction of the case and settlement strategies.
5% People Management Training Programs - Assists with designing, conducting and supporting people management training efforts for staff and faculty to facilitate improved personnel management skills and reduce risk and exposure to liability, particularly in the high risk areas of discrimination, harassment and retaliation. Develops and updates course content to highlight best practices in recruiting and retaining high quality employees. Develops, designs and facilitates training modules on key labor relations topics for supervisors and managers. Conducts management briefing sessions on collective bargaining, including contract and policy interpretation updates. Drafts and edits informational updates on collective bargaining activities and other trends and developments in labor relations.
5% HR Policy - Assists with policy and program planning in Human Resources, including developing, interpreting, monitoring and analyzing information regarding personnel policies and procedures. Evaluates current policies and practices for continued relevance and consistency with governmental laws, regulations and university priorities.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security & Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=76965&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant